Osaka Legal Affairs Bureau Notary

Types of notarial deedsA notarial deed is an official document drawn up by a lawyer called a notary in accordance with the law. As these are official documents, in addition to high probative value, it is possible that in the event of default by a debtor (debtor), the seizure will be immediately enforced against real estate, personal property and property that may be the subject of a claim by the debtor in Japan, without a court decision being rendered. Examples of notarial deeds may include, but are not limited to: A power of attorney allows you to appoint someone to take legal action on your behalf. A common example of this is authorizing another person to buy or sell real estate in the United States on your behalf while you are abroad. As we cannot advise you on the specific language or content of a power of attorney, please consult a lawyer or other appropriate advisor before contacting us to have your power of attorney notarized. The notarial offices of Toyo and Kanagawa have further simplified the procedure. For more details, please check with your nearest notary office. (5) Even if a country is not party to the Hague Convention, several countries allow special simplified treatment. Please check with your local notary office.

Legalization of statutes Even if a private document is received with the signature or nominative seal of the author, it is not known whether the person who created it actually signed it or affixed his seal to it. Notarization by a notary is a system that certifies that the person created the document. In particular, documents used abroad often require notarial certification. In case you have encountered problems that need to be resolved in court, you will need a Bengoshi or a lawyer. Gyosei Shoshi handles administrative procedures that encounter paperwork and controls, while Bengoshi can help resolve disputes and, depending on the specialization, also assist in criminal cases. All from a single source. These service offices allow you to process your documents faster than would be possible in the usual notarial office. There are only 3 such points, and they are located in Tokyo, Kanagawa and Osaka.

However, you don`t have to worry about choosing the right place as you will be informed by the designated body of the type of verification or legalization. One-stop points of service are a great choice for filling out your paperwork quickly without having to travel from one place to another. An officially certified date is the certification of a date. Some legal acts contain the principle of the first period during which rights belong to the person who first concluded a contract. This may include, for example, the assignment of a receivable or the pledging of rights. When assigning a receivable, in order to take precedence over a third party, the date of a contract must be clearly certified with an officially certified date. In such cases, an officially certified date is used. However, an officially certified date is only confirmation of a date and does not certify things like the authenticity of the creation of the document. As a general rule, upon receipt of the certificate by a notary, an additional certificate must be obtained from a director of the District Legal Affairs Office of which that notary is a member, attesting that the certificate attached to the private document was made by that notary. The Ministry of Foreign Affairs then confirms that the official seal of the Director of the Office of Legal Affairs is true, and finally, the consulate of the country in Japan to which the documents are presented carries out its legalization (called “consular certification”). In cases where the addressee of the private deed abroad is an organisation such as a private company and no objection is raised by the other party, for example where no presentation to an official body of the beneficiary country is required, single certification by a notary is sometimes acceptable.

(3) If the addressee is located in a foreign country party to the Hague Convention, the notary offices of Tokyo and Kanagawa Prefecture shall issue certified documents with apostille so that the deed can be presented to the foreign party immediately upon receipt of a notarial certificate. Even if the document is sent to another country that is not a member of the Hague Convention, the aforementioned notary offices issue legalization documents certified by the director of the legal office and the Ministry of Foreign Affairs, so there is no need to contact one of these offices again. And after receiving notarial certification, only the “consular certification” of a local embassy or consulate remains. When you prepare your documents for a specific type of application, the institution processing your application will tell you exactly what type of verification/legalization you need and where you can get it. It is sworn before a notary that the content of the private deed is true. In case of perjury, sanctions are imposed. In some cases, a public office abroad requires the production of private deeds from the party concerned to ensure the accuracy of the content and a corresponding notarial certification by a notary. In these cases, please use an affidavit. (2) What are the affidavit notary fees? The tasks of a notary include the preparation of notarial deeds, the certification of private deeds and statutes as well as the entry of officially certified data. Below you will find the procedure followed when the signatory of a private document applies to a notary to request certification. In addition to the document to be authenticated, please bring one of the following four types of documents.

(1) Passport(2) Driver`s licence(3) Basic card of the resident register (with front photo with front face) (4) Seal imprint certificate and registered seal (If an imprint of your seal has been registered with the town hall or municipal office, this is the document attesting to this fact. “Registered seal” refers to the seal whose seal imprint has been registered with the town hall or municipal office.) How do I obtain certification for private documents, such as certificates from private universities or banks, for which it is difficult in practice to obtain a power of attorney from the issuer for certification purposes? In addition to the question of probative value abroad, it is possible to certify this declaration if the person writes the contents of the bank or another certificate as a declaration. Private Document Authentication Fees We can only provide notarial services to U.S. citizens with lawful permanent residency (i.e. green card holders). Non-U.S. citizens who need document notarization for filing in the U.S. can also use the notary service.

As the notarial authority of a notary is limited to private deeds, official documents will never be certified. The content of the documents to be certified must be lawful. Documents containing content that violates public order, or illegal or invalid content, or documents that could potentially be used in a crime, cannot be authenticated. In Japan, it is the Ministry of Foreign Affairs. However, as a rule, the embassy or consulate general is the last institution you need to visit. While both have the legal authority to review and legalize documents, their powers are often mutually exclusive. Once you have received confirmation from the ministry, you will not be able to receive confirmation from the embassy and vice versa. Be sure to clarify in advance which confirmation or apostille you need. In general, the notary is responsible for notarial acts. The notarial deed is an official document drawn up by the Gyosei Shoshi in accordance with the law. Since an officially certified date is only the certification of a date, the person who created the document does not have to appear before the notary.

Neither a power of attorney nor a seal imprint certificate is required. A notary attached to the Bureau of Legal Affairs or a District Legal Affairs Office is a type of public official appointed by the Minister of Justice who exercises notarial functions. The notary as a public body certifies that the preparation or description of general private documents was carried out according to a fair procedure. In particular, a person brings a private document to the office of a notary and signs it either in the presence of the notary or in cases where he acknowledges in the presence of the notary that the signature on the private deed is his own, the notary adds a corresponding note on the private deed confirming the authenticity of the execution of that act on the basis of its probative value. When certain companies such as a joint-stock company (kabushiki kaisha) are incorporated, the validity of their articles of association is recognized only if they are notarized. The work associated with this certification is carried out by a notary attached to the Legal Affairs Office or the District Legal Affairs Office responsible for the district in which the company`s head office is located. Usually, this is the last place you need to go to legalize documents for use in other countries. The embassy or consulate will certify your documents or issue an apostille to give them legal authority.